SUBMISSION PROCEDURE: All submissions should be sent to the Editor in electronic format, preferably as an e-mail attachment in rtf. format (if this is not possible then please use Word doc.). If special characters (including IPA or characters with umlauts) are used, the author is also requested to send a hard copy, or a pdf. version to the Editor.

PEER REVIEWS: All submissions are read by the Editor and passed on to a suitable reviewer from the Henry Sweet Society Committee. When this is not possible, the Editor will approach someone outside the Committee with special knowledge in the relevant area. After the peer review, comments are sent to the author together with a note stating whether his/her submission has been accepted and, if so, whether any revisions are required before the article can be published (this is normally done via e-mail, so the person submitting an article for the Bulletin is asked to make sure that s/he includes an e-mail address that is checked on a regular basis).

ABSTRACTS: Authors of (short) articles are also asked to submit a 150-200 word abstract, which may be used to provide information about the article in the most recent issue of the Bulletin to be posted on the Henry Sweet Society Website.

PROOFS: Prior to publication, the first proofs are sent to the author. Once approved by the author, the article is sent to a proof reader. If further changes are required, according to the proof reader, a new set of proofs will be sent to the author.

TITLE: Centred, bold, 16 points. The first letter of each content word should be upper case and the rest of the main title should be in lower case. If there is a subheading this should be presented in italics, 14 points, without capitalisation of the first letter for content words.

HEADINGS FOR REVIEWS: The heading should be left-aligned, 16 points, Times New Roman. The author(s)/editor(s) of the reviewed volume should be presented in bold. On the next line, the title should be given in bold italics, followed by place of publication, publisher, year, pages, and the price (when known) on the third line in regular, 14 points. If a discount is available for members of the Henry Sweet Society, please inlcude this information. The name of the reviewer should appear beneath publication details, with one blank line in between (bold, 13 [insert space] points, left aligned, preceded by ‘Reviewed by:’).

AUTHOR: The name, affiliation (if applicable), and place of residence of the author should be given below the headings of articles, reports, proposals, etc., with two lines between the heading and the name. This should be 13 points and centred. The author’s name must appear in bold and the affiliation, and/or place of residence, must appear in regular font style on the next line. Authors of reviews are asked to include their names and affiliation after the review heading. One space should appear between the review heading and the author. The author’s name should be left aligned, bold, 13 points, in Times New Roman, and should be introduced by ‘Reviewed by:’. The name must be followed by a comma and the reviewer’s affiliation (and/or place of residence) in regular, 13 points, Times New Roman (see above). The author’s contact details must appear at the end of the article. These should be aligned to the left-hand margin of the page. Two spaces must appear between the references and contact details of the author(s). These details should come after the heading ‘Contact Details’ (13 points, left aligned, bold) and should include postal address and e-mail address, unless the author would prefer not to publish one or both. This can be discussed with the Editor.

Example:
Contact details: a.m.t.tiedemann@rug.nl [tab: 3.75 cms]

BODY TEXT: The body of the text should be 13 points and the alignment should be justified. The first paragraph should begin with a drop cap that stretches over two lines. All other paragraphs should begin with a 1.27-cm indentation of the first line, except the first line of a new section which should not be indented.

SECTIONS OF THE BODY TEXT: It is up to the author if s/he would like to divide the submitted article into sections. Sections should be divided into 1., 2., 2.1, 2.1.1. The headings for these sections should be in bold, italic, 13 points for 1., 2., etc., italics only for 1.1, 1.2, etc., and underlined for 1.1.1, 1.1.2, etc. There should always be two blank lines before the onset of sections 1., 2., etc., and one blank line before 1.1, 2.1, etc. After each heading there should also be one blank line.

QUOTATIONS: Quotations should be clearly marked, with the reference given in the following manner (Smith, 1999: 34), unless the author is mentioned by name in the same sentence, in which case (1999: 34) is acceptable. Quotations less than three lines long should be cited within citation marks in the text [‘x’, “x”]. Authors are requested to use curved quotation marks and to be consistent in their use of single or double. Quotations more than three lines long should be indented by 1.27 cm on the left-hand side, and should not be surrounded by quotation marks. If the author chooses to leave out part of a quotation, this should be represented by […].

REFERENCES: Full bibliographical details for all works referred to in the article must appear in the 'References' section at the end. Full names (given name and surname) should be given for all authors, unless an author prefers to use initials only in his/her own publications, in which case initials are acceptable. However, if in such cases the full names are in general circulation it is up to the author of the submitted text to decide whether to represent that scholar by his/her full name or by initials and surname only. Examples of how to cite monographs, articles in journals, reprints or articles in edited volumes, reprint editions, and entries in encyclopedias appear in the November 2005 issue of the Bulletin (No. 45, p. 85).

LIFE DATES: Life dates for scholars mentioned in the Bulletin are normally included in brackets when first mentioned in an article or review (e.g. Henry Sweet (1845-1912)). However, for scholars still living, life dates need not be included unless the article/review treats the recent history of linguistics and the author feels it may be useful to include these details. An alternative in this case is to include information about when the scholar in question graduated.

For further information on these guidelines, please contact Therese Lindström Tiedemann [Bulletin Editor]